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HR, employment law and SME management blog
Practical articles on compliance, time tracking, whistleblowing channels and SME digitalisation. Updated regularly.
FEATURED Clocking in with geolocation: what Spanish data protection law allows and how to do it without a penalty
When a company may use geolocation in clock-ins under article 90 of the LOPDGDD and article 20.3 of the Workers’ Statute: prior information to staff and representatives, proportionality, only at the moment of clocking in and during working time, no continuous tracking, impact assessment, remote work and personal devices, and what the Spanish Data Protection Agency looks at.
Digital disconnection policy: what it must contain and how to apply it for real
An internal digital disconnection policy is mandatory for every company in Spain under article 88 of the LOPDGDD: which right it protects, what the document must contain, how it is drawn up with workers’ representatives, what it requires for remote work, how it is applied day to day and how to prove compliance.
Equality plan in a 50-employee SME in Spain: steps, deadlines, negotiating committee and registration
How to prepare the equality plan mandatory from 50 workers under Spain’s Royal Decree 901/2020: when the obligation arises and how the workforce is counted, the negotiating committee, the diagnosis by subject, the pay audit, minimum content, registration, the four-year term and the penalties for not having one.
Irregular distribution of working time and hours bank: the 10 % of article 34.2 and how to record it
What article 34.2 of Spain’s Workers’ Statute allows: distributing up to 10 % of annual working time irregularly without agreement, with five days’ notice, respecting rest periods and compensating differences within twelve months; what the collective agreement adds with hours banks, how to record it and how to keep it from becoming disguised overtime.
The Labour Inspectorate in an SME: which documents it asks for, how the visit goes and how to respond to a requirement
How Spain’s Labour Inspectorate acts when it visits an SME: why it comes, which documents it asks for (working-time record, contracts, registrations, payslips, calendar, prevention, pay register, equality plan, whistleblowing channel), how the visit and interviews go, the difference between a requirement and an infringement report, deadlines for submissions and how to prepare.
LGTBI protocol in the company (RD 1026/2024): what it must include and how to negotiate it in an SME with more than 50 staff
What Spain’s Royal Decree 1026/2024 requires of companies with more than 50 workers: the planned set of LGTBI equality measures, the protocol against harassment and violence, who negotiates, within what deadlines, their minimum content, how they fit with the equality plan and what happens if it is not done.
Overtime in the SME: the 80-hour limit, pay or compensation, record and penalties in Spain
What overtime is under article 35 of Spain’s Workers’ Statute, the 80-hour annual limit and its exceptions, when it is voluntary, how it is paid or compensated with rest, the mandatory daily record, what happens with part-time work and which penalties the Labour Inspectorate applies.
Paid leave in Spain 2026: table of article 37 of the Workers’ Statute after RDL 5/2023
All the paid leave under article 37 of Spain’s Workers’ Statute in force in 2026, with duration and conditions: marriage, hospitalisation and serious illness of relatives, bereavement, moving house, unavoidable duty, prenatal examinations, family force majeure, breastfeeding and reduced hours for childcare, and how to record them without errors.
Pay register step by step for an SME in Spain: which data, how to calculate it and what happens with the gap
How to draw up the pay register that Royal Decree 902/2020 has required of every Spanish company since 2021: which concepts it includes, how jobs are grouped, mean and median by sex, who may consult it, what to do if the difference exceeds 25 % and how to produce it from the data you already have.
Spain’s minimum wage 2026: €1,221 in 14 payments and how it affects payroll, absorbable supplements and part-time contracts
Royal Decree 126/2026 sets Spain’s minimum wage for 2026 at €1,221 a month in 14 payments (€17,094 a year), effective from 1 January: which amounts apply, how it is prorated, which supplements may absorb it, how it affects part-time work and what to review in payroll.
The 37.5-hour working week in Spain: where the law stands and how an SME should prepare
Real status of Spain’s 37.5-hour week in September 2026: what happened in Congress, what remains in force, which collective agreements already apply it, the 35-hour week in central government and how to adapt schedules, shifts and time records.
Best time tracking software for an SME with 30 employees (2026): real prices from 9 providers
Which time tracking software to choose for a Spanish SME with 30 employees: real monthly cost of 9 providers with public prices checked on 15 Sep 2026, lock-in terms and what each entry plan includes.
Digital employment contracts in Spain: legal validity and best practices for SMEs
What legal value an electronically signed employment contract has in Spain (eIDAS, Law 6/2020, Workers’ Statute), which contracts require written form, what must be notified and retained, and how to digitise the whole contract lifecycle without losing evidence.
How to detect absenteeism with data: indicators, calculation and what to do next
What absenteeism is and is not, how to calculate the rate, frequency, average duration and Bradford factor from working-time and absence records, how to read them by site and team, and what an SME can and cannot do with what it finds.
HR API: how to integrate LapsoWork with your ERP, payroll software or BI
What data LapsoWork’s REST API exposes (employees, clock-ins, hours, absences, leave, sites, clients, documents), how it authenticates, which integrations make sense in an SME (payroll, ERP, BI, access control), how to design them and when an export is enough.
How to calculate the ROI of HR software in your SME (with a 30-employee example)
A method to calculate the return on HR software in a Spanish SME: which costs to count, which savings to measure, what not to inflate, and a 30-employee example with LapsoWork’s real prices that you can redo with your own figures.
Labour compliance for SMEs: 2026 guide to obligations by workforce size in Spain
All the employment obligations of a Spanish SME in 2026 ordered by size: those that apply from the first employee (working-time record, calendar, pay register, harassment protocol, prevention, data protection) and those that arrive at 50 (equality plan, whistleblowing channel, LGTBI measures), with what is still being processed.
LapsoWork vs Sesame HR (2026): detailed comparison of prices, time tracking and modules
We compare LapsoWork and Sesame HR with data checked on 15 Sep 2026: price per employee, minimum headcount, what each plan includes, clock-in methods, legal compliance and who each one is best for.
Medical absences in the SME: sick leave, paid leave and how to manage them without errors
Guide to managing medical absences in a Spanish SME: types of absence, what changed with Royal Decree 1060/2022, the company’s deadlines and obligations, what it can and cannot ask for, and how to keep a record that matches time tracking and payroll.
Outsourcing payroll or doing it with in-house software: what suits an SME
Accountant, in-house payroll software or a hybrid model: what each option means for a Spanish SME, which obligations are never outsourced (payslip, delivery, four-year retention), how to decide by size and how payslips are distributed and signed.
Recruitment for SMEs: how to organise the hiring process without an expensive ATS
How to set up an orderly selection process in an SME without paying for an expensive recruitment tool: define the role, publish, screen with criteria, interview with a script, decide with data, comply with the GDPR on CVs and prepare the onboarding.
Spain’s 2026 work calendar: national and regional public holidays, and how to prepare 2027
Spain’s national holidays for 2026 according to the BOE (Resolution of 17 October 2025), which ones regions may replace, which holidays remain until December, how to draw up the company work calendar and how to prepare 2027.
Talent retention in SMEs: 10 ideas that need no budget
Ten measures to keep people in an SME without raising salaries or hiring consultants: flexibility, predictable schedules, real disconnection, training using the Workers’ Statute leave, recognition, autonomy, a clean exit for overtime, and how to measure whether they work.
Top 10 mistakes when implementing HR software in an SME
The 10 most common mistakes when digitalising HR in a Spanish SME and how to avoid them. Step-by-step implementation checklist.
Remote Work in Spain 2026: Legal Obligations and Software to Comply
Ley 10/2021 updated for 2026: when a remote work agreement is mandatory, expenses to reimburse and software that manages it automatically.
Time tracking in hospitality: a practical guide for restaurants and hotels
How to manage clock-in in hospitality without the pain: split shifts, multi-site, Labour Inspection and recommended software for 2026.
Time tracking in manufacturing and workshops: rotating shifts and collective agreements
Guide to clocking in for manufacturing and workshops: 24/7 rotating shifts, metal and construction agreements, overtime and 2026 compliance.
Biometric contract signing: what it is and how to roll it out in your SME
Complete guide to biometric signing of employment contracts: eIDAS legal validity, how it works, benefits and how to roll it out in 48 hours.
Clocking in with your phone: is it legal and does it meet the new 2026 rules?
We settle whether clocking in with your phone is legal in Spain in 2026, what the app must comply with and how to avoid Inspección de Trabajo penalties.
How to migrate from Excel to HR software without losing data in 2026
Step-by-step guide to migrate people management from Excel to modern HR software, without losing information and in under 72 hours.
Penalties for failing to comply with time tracking in 2026: current table and what the new Royal Decree proposes
Current penalty table for breaching the working-time record in Spain (LISOS updated by RD 306/2024: €751 to €7,500 per serious infringement), what the still-unpublished digital record Royal Decree proposes, what the Labour Inspectorate checks and how to avoid a report.
Factorial Alternatives in 2026: Pricing and Features for SMEs
Updated April 2026 guide to the main Factorial alternatives in Spain: real pricing, lock-in periods and features for SMEs.
How much does HR software cost for a Spanish SME in 2026?
Real HR software prices for SMEs in Spain (2026): from €2/employee to €15. Comparison, cost factors and an ROI calculator.
New digital clock-in law 2026: where it stands, what it will require and how to prepare
Real status of Spain’s digital working-time record as of 15/09/2026: the Royal Decree is still not in the BOE, what art. 34.9 of the Workers’ Statute already requires, what the new text will demand, current and proposed penalties, and how to prepare now.
It Takes Two to Argue, Unless LAPSO Says Otherwise
See how LapsoWork's audit and traceability module logs every communication and prevents workplace disputes with objective, irrefutable evidence.
LapsoWork launches, and it's here to stay
LapsoWork arrives: HR software for Spanish SMEs — time tracking, payroll, holidays and shifts in one platform. Get started in under 10 minutes.
Turbulent Times LapsoWork Will Help You Weather
Uncertainty, remote work and new labour rules: see how HR software helps your SME stay in control through turbulent times.
LapsoWork drives innovation with the rollout of the R&D&I Project «Verso 20»
LapsoWork rolls out the R&D&I Project Verso 20: pseudonymisation, AI and workplace wellbeing to measure SME productivity without compromising privacy.
Whistleblowing channel and data protection: how to comply with the RGPD
2026 guide to reconciling the mandatory whistleblowing channel with the RGPD: confidentiality, retention periods, data access and the DPO's role in your SME.
Whistleblowing channel management: who runs it and what responsibilities it carries
How to manage the whistleblowing channel under Ley 2/2023: who should be the system officer, requirements, the 7-day and 3-month deadlines and best practices.
Whistleblowing Directive: what it is and how to comply in your company
What the Whistleblowing Directive (EU 2019/1937) is, who Ley 2/2023 obliges, deadlines, requirements and how to set up a reporting channel in your SME.
Mandatory whistleblowing channel: which companies need one under the law
2026 guide to the mandatory whistleblowing channel: which companies are required by Ley 2/2023, deadlines, fines up to 1 million and how to set it up.
What is a whistleblowing channel and how does it work in your company?
What a whistleblowing channel is, what Ley 2/2023 requires, who is obliged to have one, how it works and the penalties for not having it. A practical guide for SMEs.
Functional organisational chart: what it is and how to create it step by step
Learn what a functional organisational chart is, what it's for and how to create one in your SME step by step. Benefits, example and differences with the structural chart.
Time tracking comparison: Factorial HR vs LapsoWork
We compare time tracking in Factorial HR and LapsoWork in 2026: clock-in, features, legal compliance, price and ease of use for SMEs.
App to sign documents: 2026 comparison for businesses
Comparison of apps to sign documents at work: DocuSign, SigningHub, PDFelement and LapsoWork. eIDAS legal validity and which to choose in 2026.
Document management systems: frequently asked questions
What a document management system is, what it's for and how to choose the right one for your SME. The most common questions answered in 2026.
Software as a Service (SaaS): how does it help HR in an SME?
What software as a service (SaaS) is and how an HR SaaS helps your SME clock in, manage holidays and payroll, and comply with the law without installing anything.
Most used payroll software in Spain (2026)
A comparison of the most used payroll software in Spain in 2026: A3Nom, Nominasol, Sage and more. Pricing, features and which to pick for your SME.
How Woffu works: a practical guide to the HR software
What Woffu is and how its HR software works: time tracking, holidays and shifts explained step by step for Spanish SMEs in 2026.
How to create work schedules: a practical guide for SMEs
Learn how to create work schedules step by step: shift planning, dividing up working hours and building legal rotas without wasting hours in Excel.
Five-shift schedule: what it is, examples and how to build the rota
A practical guide to the five-shift schedule (5x2 pattern): what it is, rotation examples, working hours and rest periods, and how to build the rota hassle-free.
Rotating shift work schedule: a practical guide for SMEs
Learn what rotating shifts are, the most common patterns (6x2, 5x2, 4x3) and how to build a rotating shift work schedule without mistakes.
How to create a shift schedule step by step
Learn how to build a work shift schedule from scratch: what it is, legal requirements, steps for rotating shifts and how to do it in Excel or with software.
Recording working hours: paper or digital? Frequently asked questions
Time record on paper or digital? We answer the common questions: what it is, how long to keep it and which method best meets the 2026 rules.
Apps to clock in at work: 2026 comparison
We compare the best apps to clock in at work in 2026: time tracking, geolocation, legal reports and what to check before choosing one for your SME.
Ways to clock in at work: 6 methods and which one meets the law
Discover the 6 ways to clock in at work (biometrics, mobile app, QR, card...) and which one meets the time-tracking rules in force in 2026.
The obligation to clock in at work: everything you need to know in 2026
Is clocking in at work compulsory? We explain who must record working hours, the exceptions, how to do it right and the penalties updated for 2026.
Employee time tracking: the law, your obligations and FAQs
Everything about mandatory time recording in Spain: what the law says, employer obligations, updated penalties and how to comply without the hassle.
Breach of working hours: penalties for the employee and the company
Which penalties apply for breaching working hours: for the employee (Estatuto art. 54 and 58) and the company for failing to keep time records. 2026 guide.
Who pays for sick leave due to a workplace accident?
Who pays for sick leave after a workplace accident: the company, the mutua or the Social Security? We explain delegated payment, how much you're paid and the 2026 timeframes.
Who pays for maternity leave?
Does the company or Social Security pay for maternity leave? We explain who covers the benefit, how long it lasts and how to manage it in your SME in 2026.
Who pays for sick leave? A guide for employers and employees
Who pays for sick leave? We explain who covers each stage, the first 3 days, the benefit percentages and how to manage it in your SME.
Permanent seasonal contract: what it is and frequently asked questions
What the permanent seasonal contract is, how long it lasts, how the recall works and what obligations the company has. Practical guide for SMEs.
Temporary contract for production circumstances: updated 2026 guide
What the production circumstances contract is after the labour reform, how long it can last, when to use it and how to avoid penalties in your SME.
How to calculate severance pay for dismissal: a practical guide for SMEs
Learn how to calculate severance pay for dismissal in Spain: the formula, days per year by type of dismissal, monthly salary caps and worked examples.
Types of dismissal in Spain: a practical guide for SMEs
Types of dismissal in Spain in 2026: disciplinary, objective and collective. Grounds, severance pay and the difference between fair, unfair and null dismissal.
Recruitment tools: the technology that speeds up your hiring processes
Discover the key recruitment tools to automate job postings, assess candidates and manage the paperwork of your hiring processes in an SME.
What is a 360-degree performance appraisal for?
Discover what a 360-degree performance appraisal is, what it is for and how to roll it out in your SME to measure competencies and boost team performance.
How to reduce employee turnover in your company
A practical guide to reducing employee turnover in an SME: 8 real talent retention strategies and how to measure staff attrition in 2026.
Team building: activities for companies that actually work
Team building ideas and activities for companies: sports, getaways, icebreakers, challenge-based dynamics and virtual team building.
How to motivate employees: 10 practical tips for SMEs
Learn how to motivate employees in your SME with 10 practical strategies: recognition, incentives, flexibility, remote work and real company examples.
People and team management: what it is and how to do it well in your SME
What people and team management is and how to do it well in an SME: objectives, motivation, communication and the tools that make it work.
Human resources metrics: the KPIs every SME should track
A practical guide to the human resources metrics (KPIs) that help SMEs measure turnover, absenteeism, retention and cost of hire.
Human Resources Competencies in a Company
Discover the 5 key human resources competencies in a company: analysis, strategic decision-making, people management, communication and technical mastery.
How Is a Human Resources Department Organised?
Discover how a Human Resources department is organised, its key functions and how to structure it in an SME even without a dedicated HR team.
How to plan a company holiday calendar
Practical guide to organising your company holiday calendar: when it's set, who chooses the dates and how to manage it without conflicts or Excel.
Employer-imposed holidays: are they legal and how are they managed?
Can your employer impose holiday dates? Find out what article 38 of the Estatuto de los Trabajadores says, the notice periods and how to plan without conflicts.
Holiday days per month worked: how to calculate them
How many holiday days do you accrue per month worked in Spain? We explain the calculation using the 2.5 calendar-day rule, with examples and what the law says.
Do holidays carry over from one year to the next?
Can annual leave be carried over from one year to the next in Spain? We explain what the Estatuto de los Trabajadores says, when you can roll it over and how to avoid losing it.
Remote work tools: a practical guide for SMEs
The best remote work tools for 2026: communication, files, project management and HR so your SME can work remotely without friction.
Advantages and Disadvantages of Remote Working
Advantages and disadvantages of remote working for SMEs in 2026: efficiency, work-life balance and talent versus cybersecurity and switching off. A practical look.
How to Record Working Hours When Remote Working?
A practical guide to complying with time recording in remote work: what Ley 10/2021 requires, how to track hours remotely and with which software.
How to implement remote work in a company
Practical guide to implementing remote work in your SME in 2026: agreement, tools, training, time tracking and clear objectives, step by step.
Remote work law in Spain: what it says and what it requires you to do
A clear guide to the remote work law in Spain (Ley 10/2021): definition, when it applies, mandatory agreement, penalties and employee rights.
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