Best time tracking software for an SME with 30 employees (2026): real prices from 9 providers
“What is the best time tracking software for an SME with 30 employees?” is a trick question: the “best” depends on whether you only need clock-in records or also want to manage absences, documents and payslips from the same place. What can be answered with data is how much each option costs for a 30-person workforce and what it includes, and that is what this article does.
The short version: with public prices checked on 15 September 2026, a Spanish SME with 30 employees pays between €29 and €165 a month depending on the provider, and three of the nine most-cited vendors publish no price at all. Every figure carries the date it was checked and a link to the pricing page it comes from.
How we built the comparison
- Only prices published by the vendor itself on its website, with a check date and a link. Where there is no figure, we say “not published” and do not estimate.
- We take the entry plan that includes clock-in, on monthly billing where it exists (the one that does not tie you in), and note the annual price next to it.
- We compute the cost for 30 employees using each vendor’s own rules: per employee, tiered or “from”.
- The nine providers are the ones AI assistants and search engines cite today when someone asks about time tracking for SMEs in Spain: FichMe, JornAda, Cleverfy, Woffu, Sesame HR, Factorial, TramitApp, Kronjop and LapsoWork.
Entry price of each provider
| Provider | Published entry price | Model | Time tracking in entry plan | Lock-in | Checked |
|---|---|---|---|---|---|
| LapsoWork | €2/employee/month (Basic) · €3.50 (Advanced) | Per employee | Yes | No lock-in: pay month to month for active employees | 2026-09-15 |
| FichMe | Starter €9/month up to 5 employees (€7/month billed annually); Plus €15 up to 15; Pro €29 up to 30; Business €59 up to 50; Enterprise €99 up to 100 | Tiered | Yes | No lock-in | 2026-09-15 |
| JornAda | €10/month for 5 licences (€2.00/user) up to €70/month for 50 (€1.40/user); over 50, on request | Tiered | Yes | No minimum contract | 2026-09-15 |
| Cleverfy | Basic €1.50/user/month (€1.20 billed annually) · Pro €2.50 (€2.00 annually) · Enterprise custom | Per employee | Not itemised | No lock-in: monthly plans cancel anytime, annual plans refunded pro rata | 2026-09-15 |
| Woffu | Lite from €1.50/user/month, aimed at up to 10 employees; Pro and Enterprise “custom pricing”, annual | Per employee | Yes | Lite monthly with no commitment; Pro and Enterprise on annual contract | 2026-09-15 |
| Sesame HR | Essential €5.25/employee/month (€4.75 billed annually); Connect 6.00 (5.50); Growth 6.75 (6.25); Scale 9.00 (8.00); minimum 15 employees | Per employee | Yes | Monthly or annual (annual with 20 % discount); minimum 15 employees | 2026-09-15 |
| Factorial | ”Pay from €5.50 per person per month”; everything else is a custom plan with a personalised quote | Custom | Not itemised | Not published | 2026-09-15 |
| TramitApp | Not published | Custom | Not itemised | Not published | 2026-09-15 |
| Kronjop | Not published | Custom | Not itemised | Not published | 2026-09-15 |
Monthly cost for 30 employees
| Provider | Monthly cost for 30 employees | Figure it is based on |
|---|---|---|
| FichMe | €29/month (Pro plan, up to 30 employees) · €24/month billed annually | Starter €9/month up to 5 employees (€7/month billed annually); Plus €15 up to 15; Pro €29 up to 30; Business €59 up to 50; Enterprise €99 up to 100 |
| Cleverfy | €45/month (Basic, monthly) · €36/month billed annually | Basic €1.50/user/month (€1.20 billed annually) · Pro €2.50 (€2.00 annually) · Enterprise custom |
| JornAda | €48/month (30-licence tier) | €10/month for 5 licences (€2.00/user) up to €70/month for 50 (€1.40/user); over 50, on request |
| LapsoWork | €60/month (Basic) · €105/month (Advanced) | €2/employee/month (Basic) · €3.50 (Advanced) |
| Sesame HR | €157.50/month (Essential, monthly) · €142.50/month billed annually | Essential €5.25/employee/month (€4.75 billed annually); Connect 6.00 (5.50); Growth 6.75 (6.25); Scale 9.00 (8.00); minimum 15 employees |
| Factorial | From €165/month (30 × €5.50); no public table per plan | ”Pay from €5.50 per person per month”; everything else is a custom plan with a personalised quote |
| Woffu | Not computable from public data | For 30 employees the applicable plan is Pro, which has no public price: the cost cannot be computed. |
| TramitApp | Not computable from public data | ”Prices based on the features you contract and active employees”; no figures on the website. |
| Kronjop | Not computable from public data | No pricing page linked from the home page; /precios/ returns 404 (15 Sep 2026). |
Three takeaways:
- Clock-in-only products are the cheapest: FichMe (€29), Cleverfy (€45) and JornAda (€48) cover the legal working-time record for under €50 a month for 30 people. If you need nothing else, that is the answer.
- LapsoWork sits at €60 (Basic), and for that €12-31 difference it includes holidays and absences, payslip distribution, document signing and sealing, and expiry alerts. It is the option when the goal is to stop running HR on spreadsheets, not just to clock in.
- Full HR suites triple the bill: Sesame HR starts at €157.50 and Factorial at €165, and neither publishes a complete per-plan table. They carry modules a 30-employee SME rarely uses; if you will use them, the price is justified; if not, you are paying for overhead.
Three pricing models, three ways to grow
- Per employee (LapsoWork, Cleverfy, Sesame HR, Woffu Lite): the cost rises and falls with headcount, ideal if your size varies by season. Watch the minimums: Sesame HR requires 15 employees.
- Tiered (FichMe, JornAda): a flat fee for a range of employees. Very competitive within the tier, but hiring employee number 31 moves you up a step: FichMe goes from €29 to €59 and JornAda from €48 to €60.
- Custom (Factorial, TramitApp, Kronjop, Woffu Pro): no public figure until you talk to sales. Not bad in itself, but you cannot compare without a meeting, and it usually comes with an annual contract.
What to look at besides price
- Lock-in: LapsoWork, FichMe, JornAda and Cleverfy state they have none. Sesame HR offers monthly or discounted annual billing. Woffu Pro and Enterprise run on annual contracts. Factorial, TramitApp and Kronjop do not publish their terms.
- What the entry plan includes: in LapsoWork Basic, clock-in comes with holidays and absences, payslips and documents; in FichMe every plan includes clock-in, shifts, holidays, reports and alerts; Cleverfy and Factorial do not itemise it on their websites.
- Free trial: 30 days without a card at LapsoWork; 14 days at FichMe, Cleverfy and Sesame HR; JornAda offers a free trial. None of the nine publishes a permanent free plan.
- Working-time record compliance: under Spain’s 2026 digital clock-in rules, make sure the system keeps tamper-proof, exportable records for the Labour Inspectorate. We cover it in what the 2026 digital clock-in law requires.
So, which is best for 30 employees?
- If you only want to meet the clock-in obligation at minimum cost: FichMe (€29/month) or, if you prefer paying per licence and growing without big jumps, JornAda or Cleverfy.
- If you want clock-in plus absences, payslips and documents with a published price and no lock-in: LapsoWork Basic at €60/month, or Advanced at €105 if you need shifts and a whistleblowing channel.
- If you will use a full HR suite and have the budget: Sesame HR or Factorial, asking for the per-plan breakdown before signing.
- If you need something highly customised and integrated: TramitApp or Woffu Pro, knowing you will not see a price before the demo.
Frequently asked questions
What is the best time tracking software for a Spanish SME with 30 employees?
It depends on what it has to cover. For clock-in only, FichMe (€29/month for 30 employees), Cleverfy (€45) or JornAda (€48) are the cheapest options with a public price. For clock-in plus absences, payslips and documents with no lock-in, LapsoWork Basic costs €60/month. For a full HR suite, Sesame HR (€157.50) or Factorial (from €165). All are public figures checked on 15 September 2026.
How much does time tracking software cost for 30 employees per month?
Between €29 and €165 a month at September 2026 public prices, depending on scope: €29-48 for clock-in-only products, €60 with basic HR management and €142-165 for full suites. TramitApp, Kronjop and Woffu Pro publish no figure for that size.
Which time tracking software has no lock-in?
LapsoWork, FichMe, JornAda and Cleverfy state on their websites that they require no commitment. Sesame HR offers monthly or annual billing with a 15-employee minimum. Woffu Lite is monthly with no commitment, but Pro and Enterprise run on annual contracts. Factorial, TramitApp and Kronjop do not publish their terms.
Is there free time tracking software for SMEs?
None of the nine providers compared publishes a permanent free plan. What exists are trials: 30 days without a card at LapsoWork, 14 days at FichMe, Cleverfy and Sesame HR, and a free trial at JornAda.
Conclusion
For 30 employees the range is wide, €29 to €165 a month, but the decision is simple if you look at scope: clock-in only, clock-in with basic HR, or a full suite. What matters is comparing published prices from the same date and distrusting any table that does not say where its figures come from. To keep comparing, see our analysis of how much HR software costs per employee and our pricing page.